ZUGFeRD4Excel – Easily print e-invoices from Excel / PDF Printer

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ZUGFeRD4Excel – Easily Print E-Invoices from Excel

ZUGFeRD4Excel is a setup (FREEWARE) that installs and sets up the required 7 PDF components on your system fully automatically so that you can generate e-invoices in XRechnung and ZUGFeRD PDF directly via a "panel application" using a sample invoice created by us!

With the configured ZUGFeRD4Excel components, we demonstrate how businesses, freelancers, and self-employed professionals can **easily create simple electronic invoices** directly from Microsoft Excel in **ZUGFeRD or XRechnung format**. Thanks to an intelligent VBA macro integration in Excel, the process of generating an **E-Invoice as a PDF/A-3b** is fully automated, embedding the required invoice XML directly into the generated PDF.

This free Freeware tool simplifies the entire workflow and ensures compliance with all relevant standards of the EU Directive DIN EN 16931.

What is ZUGFeRD4Excel?

ZUGFeRD4Excel is a set of **7-PDF components** configured to enable the **creation of simple E-Invoices (electronic invoices)** directly from Microsoft Excel. The aim is to showcase the power and capabilities of our products. The integrated macros automatically generate a standardized invoice in **PDF/A-3b format** and embed the corresponding XML in accordance with ZUGFeRD or XRechnung directly into the file.

Using the 7-PDF Printer, a **legally compliant PDF/A-3b invoice** is created, while the 7-PDF Attach Extract and Remove Tool integrates the corresponding XML as an attachment. The final validation of the invoice is carried out using the 7-PDF E-Invoice Validator.

Key Features of ZUGFeRD4Excel

• ✅ Automatic PDF generation: Extract invoice data from an Excel template and generate a ZUGFeRD or XRechnung-compliant PDF/A-3b with a single click.
• ✅ Fully automated XML attachment: The appropriate invoice XML is identified via VBScript macros using the invoice number and automatically embedded in the PDF.
• ✅ Compatibility with ZUGFeRD and XRechnung: Supports the ZUGFeRD 2.1.1 and XRechnung according to DIN EN 16931 standards.
• ✅ Automatic validation of the E-Invoice: The generated invoice is checked for compliance with regulations using the 7-PDF E-Invoice Validator.
• ✅ Easy installation: The freeware setup file automatically installs all required programs:
  • 📌 7-PDF Printer (for generating the PDF/A-3b)
  • 📌 7-PDF Attach Extract and Remove Tool (for attaching the XML to the PDF)
  • 📌 7-PDF E-Invoice Validator (for validating the final E-Invoice)

How ZUGFeRD4Excel Works

1. Create an Excel invoice: An invoice is created in Microsoft Excel using the integrated ZUGFeRD4Excel template.
2. Generate the E-Invoice as a PDF/A-3b: With a single click in Excel, the macro starts the 7-PDF Printer, generating a compliant PDF/A-3b file.
3. Automatically attach the XML to the PDF: The macros search for the correct XML format (**ZUGFeRD or XRechnung**) based on the invoice number and embed it into the generated PDF.
4. Validate the E-Invoice: To ensure legal compliance, the document is validated using the 7-PDF E-Invoice Validator.

Conclusion: The easiest solution for simple E-Invoices from Excel!

With ZUGFeRD4Excel, creating E-Invoices (ZUGFeRD & XRechnung) directly from Excel is effortless. Businesses save valuable time and ensure that their invoices comply with current legal requirements. Thanks to built-in automation and the free availability, ZUGFeRD4Excel is the perfect solution for anyone looking for an easy and efficient way to create electronic invoices.

Frequently Asked Questions (FAQ)

• ❓ Which Excel versions are supported?
  ✅ ZUGFeRD4Excel works with Microsoft Excel 2010, 2013, 2016, 2019, 2021, 2024 and Office 365.
• ❓ Is it really free to use?
  ✅ Yes! ZUGFeRD4Excel is completely free and available as freeware. However, a license purchase is required for the additional software components!
• ❓ Do I need technical knowledge?
  ✅ No, the setup automatically installs all necessary components, so no manual adjustments are required.
• ❓ Is the generated PDF/XRechnung legally compliant?
  ✅ Yes, ZUGFeRD4Excel creates legally compliant E-Invoices according to DIN EN 16931. For specific business processes, however, a solution like ZUGFeRD4Excel cannot replace an ERP or inventory management system. The provided sample invoice and e-invoice XML only represent a simple single invoice with 19% VAT and for general cargo. Features such as discounts, item-specific discounts, intra-community deliveries, customs duties, positions with different VAT rates, etc., are not included. You should therefore check whether our freeware solution meets your business process requirements. Otherwise, we generally recommend using an inventory management system. However, if you only need to create a simple e-invoice occasionally, ZUGFeRD4Excel could be a cost-effective option for you!
• ❓ What does "simple" E-Invoice mean?
  ✅ The e-invoices that we can create from the Excel sample invoice are "normal" one-off invoices; for most small businesses, freelancers and self-employed people, this should be sufficient.
• ❓ How can I include multiple invoice items?
  ✅ Switch to the "MoreInvoicePositions" folder and add more positions using the "New position under Map MoreInvoicePositions" panel button.
• ❓ Can I customize the sample invoice to match my corporate identity (CI)?
  ✅ Absolutely! Simply remove the sheet protection via "Review" -> "Unprotect Sheet". Before making modifications, create a backup of the Excel template. You can find it in the default installation directory: C:\Program Files (x86)\7-PDF\7-PDF ZUGFeRD4Excel.